Documents and links is the choir's shared resource library. It works well for concert programs, rehearsal plans, bylaws, travel information, forms, images, and links that members need to find again.
Open the library
In the mobile app, open Menu and choose Documents and links.
On the web, open the choir's Home page. Documents and links appears beside the other choir dashboard sections.
Members see the folders, files, and links available to their role. The conductor, choir administrators and members assigned the Documents and links manager role can manage the resources they can access.
Create a folder, upload a file, or add a link
Open the menu in the top right of the Documents and links panel. These actions are available in the app and on the web.
Choose the action that matches the resource:
- Create folder gives related resources a clear home.
- Upload file stores the file in ChoirMate. You can select up to ten files at once.
- Add link saves a named shortcut to a resource that already lives elsewhere.
On the web, people who can manage the library can also drag files into the Documents and links panel. ChoirMate accepts common document, image, archive, audio, and video formats. If a file is too large or its format is unsupported, the upload dialog explains the current limit.
Add a link
Select Add link, enter a clear name and the website address, then choose Done.
A saved link does not copy the external file into ChoirMate, so it does not use document storage. Members still need permission from the external service. For example, a Google Drive link will not bypass Google Drive's sharing settings.
Organize and update resources
Open a folder to add items inside it. In the app, press and hold an item for more options. On the web, use the three-dot menu beside the item.
The conductor and choir administrators can:
- rename files and folders, or edit a saved link
- move an item to another folder
- remove an item
- change the visibility of a folder or saved link
- choose name or custom sorting inside a folder, then reorder items when custom sorting is active
Deleting a folder also deletes its contents. Deleting a saved link removes only the ChoirMate shortcut, not the external page or file.
Move several files together
You can move several files, folders and saved links from the same folder in one operation. This works in the app and on the web for the conductor, choir administrators and members assigned the Documents and links manager role.
- 1
Start selecting
Open the folder containing the items. Open the library's menu in the top right and choose Move files.
- 2
Select the items
Select the checkboxes for the items you want to move. Check the selected count, then choose Move to folder. On a narrow web panel, this may appear as a folder-move icon.
- 3
Choose the destination
Expand the folder tree and select the destination folder, or select Documents and links to move the items to the top level. To make a new destination inside the selected folder, choose Create folder here and enter its name. Confirm with Move here and wait for the moved-items confirmation.
On the web, you can also select an item's checkbox when you hover over it. Use Shift to select a range. With a mouse or trackpad, drag selected items onto a folder or a parent folder in the breadcrumb path. Escape or the close button cancels selection; in the app, choose Cancel.
Info
Check the destination folder's visibility before moving shared material. Its access restrictions apply to the contents, and moving an item does not remove its own visibility restrictions. A document manager's role does not grant access to otherwise restricted folders or permission to change visibility.
Moves require an internet connection. You cannot move a folder into itself or one of its subfolders.
Limit access to a folder or link
Open the item menu and choose Edit visibility. You can make a folder or link available to:
- everyone in the choir
- editors, choir administrators and the conductor
- choir administrators and the conductor only
Use a restricted folder for board papers, financial files, contracts, or drafts. Individual uploaded files do not have a separate visibility action in the current interface, so put them in a folder with the right access level.
Info
The conductor and choir administrators can manage the library and change visibility. Members assigned the Documents and links manager role can add and organize resources they can access, but cannot change visibility. The editor role alone does not grant permission to manage this library.
Open and share files
Tap or click an item to open it. ChoirMate can display PDFs, images, audio, and video directly. Other supported files open through the browser or a suitable app on the device.
You can also select a resource from Documents and links when composing a message, or highlight an important file or link on the choir home page.
Storage and subscriptions
Uploaded files use the choir's document storage. Saved links do not. Document storage is separate from repertoire audio and sheet music limits.
| Plan | Included document storage |
|---|---|
| Free | Up to 5 files |
| Standard | 25 MB |
| Premium | 100 MB |
The information button in Documents and links shows the choir's current usage and capacity. If the choir has purchased extra storage, that capacity is included there.
If upload is unavailable, check that you have permission to manage documents and links, that the choir has storage capacity left, that no more than ten files were selected, and that the device is online.